Fees and Payment Information
We understand that seeking support for your child’s educational or mental health needs is a significant decision. Whether you are looking for a comprehensive evaluation, specialized therapy, or professional consultation, we are committed to providing expert care with total transparency. Our fees are competitive—and often lower—than similar providers in Northern Virginia, but our true value lies in our integrity as advocates. We take pride in guiding families toward the specific level of support and therapeutic approach that best meets their child's unique needs. If you are unsure which service is right for your family, we are happy to walk you through the options during a free phone consultation with a licensed psychologist.
Fees for Our Services
Most evaluation fees start at $3600, depending on the complexity of the evaluation. Contact us to get a more precise quote. Evaluations include everything described here.
You may also be eligible for an IEE funded by public school district.
Therapy and Parent Consultation,
including SPACE
Investment in Your Child’s Future
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We are an out-of-network provider, a model that allows us to offer more time, attention, and highly personalized care to each family. By operating independently of insurance restrictions, we maintain the flexibility to tailor our services to your child’s specific needs, not just what a policy dictates.
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This independence ensures we can dedicate the significant time required for:
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Comprehensive Testing: No rushed sessions or "short-cut" assessments.
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In-Depth Analysis: Connecting the dots between your child’s behavior, emotions, and academic performance.
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Jargon-Free Reports: Crafting high-quality, readable reports that actually serve as a roadmap for teachers and providers.
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Personalized therapy based on your family's needs
A Note on Privacy: This model also ensures greater confidentiality. Because we do not bill insurance directly, your family’s clinical information and diagnostic records remain private and are not automatically shared with third-party payers.
Navigating Your Benefits
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While we do not bill insurance companies directly, we want to help you maximize the benefits available to you.
Superbills: Upon request for therapy or at the completion of a private pay evaluation, we provide you a detailed "Superbill." This is a specialized receipt that contains all the information your insurance company needs to process an out-of-network claim.
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Commonly Used CPT Codes
When calling your insurance carrier to check your out-of-network coverage, they will likely ask for "Procedure Codes" (CPT codes). Providing these upfront helps them give you an accurate estimate of your reimbursement.
Therapy & Consultation
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90791: Initial Intake
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90834: Individual Psychotherapy (45 minutes)
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90846: Parent Consultation (Family therapy without the child present)
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90847: Family Therapy (Conjoint therapy with the child present)
Psychoeducational Evaluations
Assessment fees are a "bundled" process based on the total hours spent testing, scoring, and writing the report. The number of each code will be indicated on the Superbill at the end of the evaluation.
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90791: Initial Intake
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96130 & 96131: Psychological Evaluation Services (Interpretation, report writing, and feedback)
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96136 & 96137: Psychological Testing Administration & Scoring
When calling insurance, ask your representative what the "Maximum Allowable Amount" is for these codes. This will help you calculate exactly what your out-of-pocket cost will be after your deductible is met.
Payment Options
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We accept the following methods of payment:
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Zelle (preferred for assessment)
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Check made out to Counseling and Assessment Practice of Fairfax
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Credit Card – please ask your clinician for a secure payment link
Payment Timing
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For comprehensive evaluations, payment can be made in two installments at the beginning and end of the process. A deposit may be requested if testing is scheduled several months in advance.
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For all other services, payment is due at the time of service.
Good Faith Estimate
You have the right to receive a Good Faith Estimate explaining how much your care will cost. Under the No Surprises Act, health care providers are required to give patients who don't have insurance or aren't using an insurance an estimate of the expected charges for services.
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You will receive a written estimate before services begin.
If you receive a bill that is $400 or more above the estimate, you have the right to dispute the charges.
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For more information about your rights and the Good Faith Estimate process, you can visit cms.gov/nosurprises